How to Create a Professional Invoice in Minutes

What the Invoice Generator Looks Like

The builder uses a split-panel layout: the form is on the left and a live preview updates on the right as you type. What you see in the preview is exactly what gets exported to PDF.

The invoice builder: form panel (left) and live preview (right) update in real time.

The Invoice Details card is the first section. Fill in:

• Document title — defaults to "Invoice" but you can change it to Receipt, Quote, Purchase Order, or anything else. The preview and PDF update immediately.
• Invoice number — use any format you like (INV-001, 2026-04, etc.). The label itself is editable: click the green pencil icon next to "Invoice Number" to rename it.
• Currency — choose from a comprehensive list of world currencies. The symbol appears throughout the preview and PDF.
• Issue date and due date — both use a date picker. The due date is hidden in the preview until you set it, keeping the invoice clean by default.
• Colour theme — pick from 10 colours (purple, blue, green, red, orange, teal, pink, indigo, cyan, grey). The selected colour is applied to headings and the items table header.

Invoice Details section — document title, number, currency, dates, and colour theme.

The Company Logo section lets you upload your business logo. Accepted formats are JPG, PNG, GIF, and WebP, with a maximum file size of 2 MB. Recommended dimensions are up to 400 × 200 px — the builder will warn you if your image is larger than this.

Once uploaded, the logo appears in the top-right corner of the preview and is embedded in the PDF. To remove a logo, simply refresh the page or load a different template.

The Company Information section is where you enter your business details — the "billed by" side of the invoice. Available fields:

• Company name
• Phone number
• Email address
• Website
• Business address
• Tax ID / VAT number
• Custom fields — add any extra line (e.g. company registration number, IBAN, SWIFT code)

The section heading "Company Information" is itself editable. Click the green pencil next to it in the card header and rename it to "From", "Billed By", or anything that fits your workflow. The change propagates to both the preview and the PDF.

A filled-in invoice — company details on the left, live preview updating on the right.

The Bill To section captures your client's billing details: name, phone, email, website, address, and tax ID. Like the company section, you can add custom fields for any additional information your client requires (such as a PO number or department code).

If you need a separate shipping address, enable the Ship To section using the checkbox. A Copy from Bill To button pre-fills the shipping fields with the billing details, saving you time when both addresses are the same.

Both the "Bill To" and "Ship To" section headings are editable — useful if your invoices call these sections "Client", "Customer", or "Deliver To".

The invoice preview showing the Company Information and Bill To sections with real data.

The Items section is where you list the goods or services you're charging for. Each item has four fields:

• Description — what you delivered
• Quantity — number of units or hours
• Rate — price per unit in your chosen currency
• Amount — calculated automatically (quantity × rate)

Click Add Item to add as many lines as you need. Each item also has a Clone button to duplicate it quickly, which is helpful when billing for similar services at different rates.

The Items section with editable column headers and auto-calculated line totals.

The Discounts section lets you deduct an amount from the subtotal before tax is applied. Each discount has:

• A name (e.g. "Early payment discount", "Loyalty discount")
• A type — percentage or fixed amount
• A value — the percentage or fixed figure to deduct

Add as many discounts as you need. They all appear as individual line items in the invoice summary.

The Taxes section works the same way — name your tax (e.g. "VAT", "GST", "Sales Tax"), set the rate as a percentage, and it is applied to the post-discount subtotal. Multiple taxes can be added (for example, a federal and a state tax rate).

Both the "Discounts" and "Taxes" section headings are editable — rename them if your locale uses different terminology.

Colour theme selector alongside the discounts and taxes sections.

The Footer section sits at the bottom of the invoice and is ideal for:

• Payment instructions (bank account number, IBAN, PayPal link)
• Late payment terms ("A 2% monthly fee applies to overdue invoices")
• Thank-you notes or legal disclaimers
• Warranty or returns policy

You start with one footer box. Click Add Footer Box to create up to three columns side by side — useful when you want to separate bank details, payment terms, and contact information into distinct blocks.

The first footer box has an expand icon (⤢) that stretches it to full width across all three columns — ideal for a longer payment instruction block that needs more space.

The Footer section — multiple boxes, expand control, and add/remove buttons.

The colour theme controls the accent colour used for the invoice title, section headings, and the items table header bar. Ten colours are available:

The selected colour updates across the live preview instantly and is applied in the exported PDF.

The invoice generator supports 14 languages. Use the language switcher in the top navigation to change the interface language. When you switch:

• All interface labels update immediately (Invoice Date, Bill To, Subtotal, Total, etc.)
• The live preview shows the correct translated labels
• The exported PDF uses the same translations — no mismatch between what you see and what you get
• Dates are formatted according to the locale (e.g. "10. Mai 2026" in German)

Supported languages: English, German, French, Spanish, Portuguese, Italian, Dutch, Russian, Japanese, Chinese, Arabic, Turkish, Korean, and Hindi.

When you are happy with the invoice, click the Download PDF button — available at both the top and bottom of the preview panel. The PDF is generated in your browser in seconds and saved to your downloads folder.

The exported PDF matches the preview exactly:

• Same colour theme
• Same language and translated labels
• Same custom section and column names
• Same footer layout (including expanded first box if you used it)
• Your logo embedded in the top-right corner
• All line items, discounts, taxes, subtotal, and total

If you invoice the same client or use the same layout regularly, sign in with a free account and click Save as Template. Your entire invoice configuration — company details, colour, footer, custom labels, and all — is saved and can be loaded in a single click next time.

You can store up to 50 templates. Load any of them from the template selector at the top of the form, and all fields will populate instantly.

Full Feature Summary

• Editable document title (Invoice, Receipt, Quote, Purchase Order…)
• Editable section headings and column labels — all with green pencil icons
• Company logo upload (JPG, PNG, WebP, GIF — up to 2 MB)
• Company Information with custom fields
• Bill To with custom fields
• Ship To with one-click copy from Bill To
• Unlimited line items with auto-calculated amounts and clone button
• Multiple discounts (percentage or fixed amount)
• Multiple tax rates (percentage)
• Up to three footer boxes, first box expandable to full width
• 10 colour themes
• 14 languages with Unicode PDF export
• Live preview — what you see is what you get
• One-click PDF download with no watermark
• Save up to 50 templates (free account)